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Department of Alabama, VFW

General Order #7: 2017-2018 Series

January 1, 2018

  1. MEMBERSHIP: We currently have11,540 members reported for 88.82%.  We appreciate your support as we continue the “Together We Can” membership year for 2017-2018.  We need 1,453 members to reach 100%.  Complete membership as of December 31, 2017 can be found online at www.alvfw.org.
  2. MID-WINTER CONFERENCE: will be held January 18 – 21, 2017, at the Opelika Marriott Auburn Hotel & Conference Center at Grand National, 3700 Grand National Pkwy., Opelika, AL.  Registration is $60.00 and must be received in State Headquarters no later than NOON, January 12, 2017.   Hotel reservations can be made by calling 334-741-9292.
  3. ALL STATE TEAM:  The State Commander will select an ALL STATE TEAM based on the performance of each individual Post.  Prerequisites are listed in the 2017-18 Program Book.  Being 100% will not always make the team.
  4. COMMANDERS:  The letter dated October 31, 2000 from the Alabama Alcoholic Beverage control Board waivers the requirement for the Auxiliary to sign in as a guest with a member sponsor.  They have the same rights under the waiver as a member.  The ABC Board Administrative Code Chapter 20-X-2-.01 (10)(a) states: Club.  Class I. A corporation or association organized or formed in good faith by authority of law and which must have at least 150 paid-up members. This means you must have 150 paid VFW members to hold the license.
  5. ATTENTION POST COMMANDERS: ASCAP/BMI LICENSE FEE:  Public Law 97-366 exempts non-profit veterans organizations that meet the following requirements:  (1) The function wherein live music is performed must be limited to VFW and Auxiliary members and their bona-fide guest and not open to the general public, (2) All profit after paying reasonable cost of producing the performance, must be used for charitable purposes.  Post shall maintain records that will substantiate their claim to exemption as a non-profit organization and should immediately notify ASCAP or BMI representative if they receive invoices for license fee.
  6. COMMANDER’S POST AND DISTRICT:  It is your responsibility to insure that any change in the officers of the Post and District is sent to State Headquarters immediately.  Include Phone and E-mail address and Department will notify National.
  7. Section 220 of the National By-Laws, “Vacancies and Removal of Elective Officers” states that “Any elective Post Officer removed by the Department Commander, by reason of failure to pay current dues or by vote of the Post under the provisions of this section, shall not be eligible to serve in any Post office in the same administrative year in which the Officer is removed.”
  8. Attention of Post Commanders is directed to section 218 of the Manuel of Procedure, “Duty of Trustees”.  Trustees Report of Audit must be completed in detail within thirty (30) days of the close of a quarter, one of which ends December 31, 2017.  Commanders are reminded that all persons handling Post funds, including the Club Manager and Bingo Chairman, shall keep accurate and complete records.  Post Trustees shall audit these records in the same manner as Post Quartermaster records.
  9. The distribution of VFW Buddy Poppies will be conducted according to the provisions set forth in sections 711 of the National By-Laws and Manuel of Procedure.  Department, District, County Council and Post Commanders should arrange now for the distribution of Buddy Poppies for the Memorial Day campaign in their respective areas.  All profits accruing from the distribution of Buddy Poppies shall be used in accordance with sections 219 and 704 of the Manual of Procedure.
  10. Alabama VFW website is www.alvfw.org.  Headquarters e-mail address is This email address is being protected from spambots. You need JavaScript enabled to view it..
  11. The National By-Laws provide for only one type of membership; that is active membership.  There are no provisions in the National By-Laws, nor is there any authority or justification for issuance of Club Membership cards, Associate Member cards, Honorary Membership cards, Courtesy Membership cards or any other special type of cards.  Any Post issuing such unauthorized cards, or conducting club operations open to the general public, endangers its standing with the Internal Revenue Service as a non-profit organization.  Officers signing outlaw cards admitting non-members to VFW premises are subject to disciplinary action.  National and Department officers cannot defend practices that conflict with VFW By-Laws or procedures.
  12. VFW Posts should take the necessary steps to incorporate under the laws of the state in which the Post is located.  Financial responsibility laws, as interpreted by the courts, may cause members of unincorporated Posts to be at risk.  Incorporating under the provisions of sections 708 of the National By-Laws and the Manual of Procedure and the laws of the state will provide protection for Post members.  Posts are urged to contact their Department Adjutant to obtain the proper forms for incorporating.  The Articles of Incorporation must be reviewed by the Commander-in-Chief prior to forwarding them to the proper state authorities.
  13. CONVENTION REGISTRATION: Section 222 of the Manual of Procedure requires each post to register, in advance, at least one delegate to the VFW National Convention by payment of a fee in the amount of $25.00. Each additional delegate attending the National Convention will pay a $10.00 delegate fee.  All advance registrations should be mailed to the VFW National Headquarters, 406 W 34th Street, Kansas City, MO 64111, ATTN: Convention Registration or you may register on-line by going to www.vfw.org.
  14. The attention of department, district, county council and post commanders is directed to Section 102 of the Manual of Procedure, which prescribes the manner in which applications for membership will be handled.  Applications for membership of new, reinstated or transferred members must be voted on by members present at a regular post meeting.Commanders are reminded to insure that deceased members are reported to National Headquarters in a timely manner.